MGA Scoop

June 2020

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Important Information: IEEE has established a single platform for all #COVID19 related resources to support our members during the pandemic. Access the latest virtual educational opportunities, free e-books, virtual networking, and more in one place by visiting

Upcoming Events

  • IEEE Conference Payments - Overview

    Join us to learn everything there is to know about making payments for your IEEE conference. You will learn about the different methods of payment at your disposal, including IEEE Payment Manager, and get guidance to ensure all payments are made as quickly and efficiently as possible.

    Session #1: 30 June 2020 | 11am EDT (New York, GMT -04:00)
    Register for Session 1

    Session #2: 30 June 2020 | 3pm EDT (New York, GMT -04:00)
    Register for Session 2

The IEEE Virtual Events Calendar provides an up-to-date listing of major upcoming events and those now available on demand.

MGA Scoop

May 2020

Upcoming Events

The IEEE Virtual Events Calendar provides an up-to-date listing of major upcoming events and those now available on demand.

Update (6/1/20): Applications for the 2020 VoLT Program are now being accepted until July 17,2020. Click here to apply.

The MGA Training Committee is pleased to announce the launch of the 2020 Volunteer Leadership Training (VoLT) Program. The VoLT Program invites growing volunteers who have a desire to continue growing as IEEE volunteers and lead their local units to complete the program’s prerequisite courses, and apply for the program when the application opens in June.

MGA News - April 2020


A Letter to IEEE Volunteers

Dear Fellow Volunteers,


I hope this message finds you well. We understand that the effects of COVID-19 are affecting many people across the globe both professionally and personally.


Below is a communication about IEEE travel restrictions, airline refunds and reimbursement procedures.  Please comply with the restrictions included in the message from IEEE Treasurer, Joe Lillie.IEEE is actively monitoring all upcoming meetings and events.  Information about Sections Congress 2020 will be communicated when any decisions have been made. 


If you have any questions, please contact Larry Bolsch, MGA Finance, at or Christie Giambalvo, MGA Geographic Activities at


Please stay safe and well.



Mary Ellen

MGA Treasurer

Communication from IEEE Treasurer, Joe Lillie

Due to the travel restrictions resulting from the COVID-19 pandemic, IEEE requests that volunteers defer purchasing airline tickets for IEEE travel until further notice. For those of you who have already purchased airline tickets for IEEE activities and will not be traveling due to COVID-19, most airlines will be providing refunds or credits against future travel. Please contact your airline as soon as possible to discuss refunds and credits. These discussions need to occur prior to the date of travel. If credits are issued, the credits should be used for future IEEE travel.

If you have recently traveled and have not yet submitted your expense reimbursement request, please do so using normal procedures.  If you have submitted an expense reimbursement request and have not yet received the reimbursement, you should expect reimbursement within the normal time period.

Further communication will be sent when normal travel plans can be resumed.

Stay safe and follow all local and national recommendations relative to the virus.

Thanks for your assistance and understanding in these difficult times.

Joe Lillie

IEEE Treasurer

Cancelling of Face to Face Gatherings

Following the message from IEEE President Toshio Fokuda and IEEE Executive Director Stephen Welby, we have asked all of our geographic units to cancel all face to face gatherings due to the COVID-19 Pandemic and instead maximize the use of our online and virtual alternatives. 

Member and Geographic Activities (MGA) has been working with our geographic units worldwide to utilize tools such as eNotice, EWH and Collabratec to keep members informed and to utilize WebEx and Google Hangouts Meet for larger virtual events or Google Hangouts Classic for smaller meetings.  

In today’s environment, it is critical to be sensitive to the perceptions and sentiment of your IEEE brand. Your brand’s voice, message, tone, and photo usage needs to convey the appropriate sentiment. Engaging with your targeted audience should be carefully weighed against normal business practices, with a shift required during these unsteady times. View IEEE’s statement regarding COVID-19 and visit the Adapting Your Marketing Communications to the Environment Around You Toolkit for guidance.

The IEEE Member and Geographic Activities (MGA) Nominations and Appointments (N&A) Committee is soliciting nominations for the following 2021 leadership positions:

- MGA Vice President-Elect/Board Chair-Elect

- MGA Treasurer

- MGA Vice Chairs

    -Geographic Unit Operations

    -Information Management

    -Member Development

- Committee Chairs

    -Admission and Advancement (IEEE)

    -Awards and Recognition Advisory

    -Life Members (IEEE)

    -Member Benefits Portfolio Advisory

    -Membership Recruitment and Recovery

    -Potentials Editorial Board

    -Student Activities



    -Women in Engineering (IEEE)

    -Young Professionals (IEEE)

The deadline to submit nominations for the above positions is 15 March 2020.

A complete list of available MGA positions, committee descriptions, and information on the MGA Nominations and Appointments process are available.

Ø  Nominate yourself or a colleague now

Starting 1 October, 2021*, every U.S. air traveler 18 years of age or older will be required to present a REAL ID-compliant driver’s license or another federally approved form of identification such as a U.S. passport, to board a domestic flight or enter secure federal facilities that require identification.

Do I Need a Real ID to FLY?

U.S. residents who want to use a driver’s license to board a commercial aircraft will need to obtain the new license by the October 2021 deadline, when it becomes the only identification accepted by the TSA.  If you don’t need a license to board a flight, either because you don’t travel or you use a U.S. passport, you do not need the Real ID. 

Common Reasons to Obtain a Real ID:

·         You want to fly with only your U.S. State-issued ID

·         You don’t have a passport or another TSA approved ID

·         You need to visit a secure federal facility

Your GoogleApps@IEEE account can now be enabled for 2-Step verification(2SV). This added layer of security will help to protect your account from unauthorized access.

What is 2-Step Verification?

2SV is a process that requires two steps to access your account. You must:

1.    Verify who you are through a password (something you know)

2.    Receive an access code delivered to a device (something you have)

Learn more about 2SV or enable 2SV for your account today.