COVID-19 Travel Updates

1) Update April 25, 2022: IEEE Finance Committee Memo to IEEE Volunteers on Travel

2) Letter from 2020 IEEE President and CEO Toshio Fukuda and IEEE Executive Direcor Stephen Welby


** This message is being sent on behalf of Gerardo Barbosa, IEEE MGA Treasurer**

Dear Fellow IEEE Volunteers,


Dear fellow IEEE volunteers,
The following is an update to the IEEE Travel Policy sent by Director Mary Ellen Randall, 2022 IEEE Treasurer.
This message is sent to the MGA Board, Region Director-Elects, Region Treasurers,  MGA and MGA/IEEE Committee Chairs, Geographic Council, Section and Sub-section Chairs and Treasurers.

Feel free to send any questions to


Best Regards,

Gerardo Barbosa
IEEE MGA Treasurer


 Sent on behalf of Mary Ellen Randall, IEEE Treasurer


Subject: IEEE Travel Policy Update
At this time, in line with the advice of health authorities regarding current pandemic risks and a return to in-person meetings and domestic and international travel in many regions, the current IEEE pandemic travel policy is rescinded. This policy is replaced with the following:

1. All IEEE Volunteer travel and associated meetings must adhere to all appropriate guidance from cognizant local public health authorities. Local policies around meetings and travel vary across the globe and continue to evolve.

2. Volunteers engaged in IEEE related travel and in-person activities acknowledge the continuing risk of exposure to COVID-19. Volunteers should understand that IEEE will not indemnify them for any health risk or economic or other loss resulting from exposure to COVID-19 during IEEE activities.

3. IEEE will not reimburse costs associated with mandatory or self-quarantine or isolation associated with IEEE volunteer travel. If there is a risk of quarantine on entering or departing an area, IEEE volunteers should instead plan to participate virtually when possible using IEEE video and teleconferencing tools.  

4. IEEE recommends that If you have any questions, you contact your OU staff business solutions manager or OU volunteer leadership. 

Best regards,
Mary Ellen Randall
IEEE Treasurer
MOVE Community Outreach Program Director

(919) 388-1776


Letter From 2020 IEEE President and CEO Toshio Fukuda and IEEE Executive Director Stephen Welby

As you are aware, last week the World Health Organization officially declared the novel coronavirus COVID-19 a pandemic. This global health crisis is a unique challenge that has impacted many members of the IEEE family. We would like to express our concern and support for all the members of the IEEE community, our staff, our families and all others affected by this outbreak.

Governments around the world are now issuing restrictions on travel, gatherings, and meetings in an effort to limit and slow the spread of the virus. The health and safety of the IEEE community is our first priority and IEEE is supporting these efforts.

We request that all members avoid conducting in-person IEEE activities in areas impacted by the coronavirus threat and instead maximize the use of our online and virtual alternatives. IEEE provides many tools to support our membership with virtual engagement, including our online collaboration space IEEE Collabratec.

Following the advice of local authorities, most upcoming IEEE conferences and meetings have already been postponed or replaced with virtual meetings.

IEEE publications continue to accept submissions and publish impactful cutting-edge research. Our online publications remain available to researchers and students around the world.

IEEE standards development also continues, using online collaboration to replace in-person working groups.

IEEE educational activities continue to offer online instruction and IEEE’s pre-university educational resources may be of assistance to families of students whose classroom activities have been disrupted.

All IEEE operations are continuing. At many of our global offices, IEEE staff will support IEEE’s mission while teleworking from their homes to minimize risk. As of this time, on the advice of local authorities, IEEE offices in China and India remain open.

We know that many of you are directly and indirectly engaged in the fight against this disease: supporting biomedical research and applications, supporting data analysis and modeling, maintaining critical communications and power infrastructure, and caring for each other. We are grateful for your work.

We extend our heartfelt thanks and appreciation to all of our IEEE members for your understanding. These are difficult times, but we will get through them by working together. Thank you for your support of our shared mission to advance technology for humanity.

Please stay safe and well.

Toshio Fukuda, 2020 IEEE President and CEO

Stephen Welby, IEEE Executive Director