MGA News - April 2018

Updated IEEE Corporate Web Site Launches -- Where's the Volunteer Content?

On 4 April 2018, an updated www.ieee.org launched with a strategy focused on:

·  Showcasing who and what IEEE is; 

·  Conveying what IEEE offers visitors and customers; 

·  Providing a portal to content our core customers need and want; and 

·  Driving revenue-generating traffic.

The launch included migration of 3,500 pages and 400,000 assets to a new content management platform; roll-out of a new responsive design to better serve mobile traffic; and reorganization of certain areas of the site, including the location of volunteer-related content.  As is common soon after a major content migration, visitors might find broken links in pages and search results.  Teams are actively identifying and resolving these issues.  If you have identified a broken link or missing content, please report the issue using the Web Site Feedback Form and indicate if the issue is critical to IEEE business so that it can be prioritized accordingly. 

Where's the volunteer content?

Integral to the corporate web site strategy and to the activities of IEEE volunteers is giving content supporting IEEE volunteers its own deserved space within the IEEE digital presence.  To accomplish this, volunteer-related content is in the process of migrating to new volunteer-centric web sites which include a unified search. This is the first step towards establishing a volunteer "extranet" to better serve the IEEE volunteer community and will continue to evolve. These sites are:

·  Board of Directors: https://corporate.ieee.org 

·  Educational Activities: https://ea.ieee.org 

·  Member and Geographic Activities: https://mga.ieee.org 

·  Publication Services and Products: https://pspb.ieee.org 

·  Technical Activities: https://ta.ieee.org

If encountering secure content on these volunteer sites, please use your IEEE Account to sign in.

During the transition to these sites, the IEEE Board of Directors Resource site will remain at https://www.ieee.org/about/corporate/index.html.  Please note that volunteer-related information for IEEE-USA and the IEEE Standards Association can still be found on:

·  Standards: https://standards.ieee.org 

·  IEEE-USA: https://ieeeusa.org

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Your Role in Cookie Compliance on IEEE MGA Websites

IEEE is committed to complying with the General Data Protection Regulation (GDPR).  As a result, all IEEE websites must include an informational banner regarding cookies.

The webmaster for your Section, Subsection, Chapter, Affinity Group, Student Branch or Student Branch Chapter, has most likely already been contacted.  Many of the sites hosted by IEEE – specifically WordPress sites on http://sites.ieee.org, have already added the cookie policy.

Please forward this message along with the instructions included below to your IEEE colleagues who manage IEEE websites and ensure they are either already compliant or are aware of the actions required.

Here are the instructions to apply an informational banner on your website related to cookies. The content that feeds to the banner will be managed by IEEE staff. This banner will briefly outline how IEEE uses cookies to enhance the user's experience, as well as link to our Privacy Policy for more information.

An example of how this banner will appear on your website http://sites.ieee.org.

If you have any questions, please contact Madhavi Alaparthy , IEEE Data Privacy Officer.

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Call for Nominations: MGA William W. Middleton Distinguished Service Award 

Every three years, the MGA William W. Middleton Distinguished Service Award is presented to an individual, who over a long and sustained period of leadership, contributed in an exemplary manner to the IEEE Member and Geographic Activities (MGA) Board, its activities and achievements, and the attainment of its goals and objectives. Selection criteria, the nomination form, and more information on the MGA awards process are available.

The deadline for nominations is 15 May 2018 (for a completed nomination form and two letters of endorsement).

https://mga.ieee.org/awards/mga-awards-and-recognition-program/mga-william-w-middleton-distinguished-service-award

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Call for Nominations – MGA Outstanding Section Awards

Each year, the MGA Outstanding Section Awards are presented to one large, one medium, and one small Section (across all Regions), to recognize their excellent work and successful efforts in fulfilling the educational and scientific goals of IEEE for the benefit of the public.  The recipient Sections are acknowledged for maintaining, enhancing, and supporting the Student Branches, Technical Chapters, and Affinity Groups within their geographic boundaries. 

Three awards are presented, as follows:

  • Large Section = 1,501 or more members (including Students) as of 31 December of the prior year;
  • Medium Section = 501-1,500 members (including Students) as of 31 December of the prior year; new in 2014
  • Small Section = 500 or fewer members (including Students) as of 31 December of the prior year

To nominate your Section for the MGA Outstanding Large, Medium, or Small Section Award, please go to http://mga-awards-section.fluidreview.com.  Follow the links provided to review the selection criteria and submittal instructions.

The deadline for submissions is 15 May 2018.  Recipients will be announced in July 2018. 

Please note: We welcome all feedback about your experience with the online portal, so that we may continually work to improve the IEEE MGA and Region Awards processes.  Please email questions and/or feedback to the Region Awards Chair (NAME, email), and MGA Awards Staff (mga-awards@ieee.org).

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Call for participation: 2018 IEEE Volunteer Leadership Training Program (VoLT) - The MGA Training Committee is pleased to announce the launch of the 2018 Volunteer Leadership Training Program (VoLT). The program enters its fifth year of implementation after graduating over 180 graduates since 2013, representing all IEEE geographic Regions. 

VoLT targets volunteers who have a true desire to learn about the broader IEEE and are considering taking leadership positions within their local units and roles in IEEE committees. IEEE volunteers with 2+ years of volunteer experience in their local units and have not held a Section Chair position are highly encouraged to participate. The program runs in two phases as described below.  Please read the information carefully.

Track 1 - IEEE volunteers are invited to participate in Track 1, which covers the core organizational units of IEEE and provides a key foundation knowledge of the organization. The eight courses can be found in the IEEE Center for Leadership Excellence (CLE) web site. Participants will need to complete a short quiz at the end of each session. If you are interested in participating in the 2018 VoLT Program you should complete these courses between May 21 and June 22. 

To access Track 1 courses, log into the CLE with your IEEE account starting May 21 and click on the “VoLT Program” icon to begin. Volunteers who complete Track 1 within the dates listed above can apply for consideration for Track 2.

Track 2 - After completing Track 1, volunteers will receive an email notification early July 2018 with a link to complete an application form, completion deadline and other details of the program. Track 2 candidates will need to send an endorsement note (e.g., email or word file) signed by either his/her Region Director, Section Chair, Chapter Chair, or MGA Young Professionals (YP) Committee Chair. We may consider other endorsements from IEEE volunteers (e.g., IEEE Committee Chairs) on a case-by-case basis. The endorsement is a short note by a volunteer leader who knows you and believes the program will be beneficial to you. Send an endorsement only if you complete Track 1 within the dates defined above and receive the email with the program application link.

Please note that participation in the program requires a time commitment of 4-8 hours a month.

Track 2 will run from early September thru early December 2018. During these 3 months, participants will have weekly live webinars focused on leadership related topics. They will have a mentor and will work on a project assignment as part of a team.

Thank You.

MGA Training Committee

E-mail VOLT staff with questions 

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Call for nominations:  IEEE Life Members Affinity Group Achievement Award

Deadline Extended: 15 April 2018 

You can help recognize the efforts of Life Members Affinity Groups by nominating an affinity group for the IEEE Life Members Affinity Group Achievement Award.

If you know of an IEEE Life Member Affinity Group that has shown outstanding leadership and initiative in organizing activities/programs to engage Life Members or to help further support the IEEE Life Member Fund, consider nominating them for the achievement award.

Please visit the IEEE Life Members Affinity Group Achievement Award Webpage to review the nominator guidelines and eligibility requirements.  This award is based on programs and activities held during 2017.

All nominations must be submitted through the Life Members Affinity Group Achievement Award portal.  Note that the nomination forms are not automatically connected to your IEEE account; therefore, nominators must create another account to submit a nomination.

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IEEE WIE Dates to remember  

21-22 May 2018 - IEEE Women in Engineering International Leadership Conference San Jose California

Link Register: bit.ly/2E6GxdQ

2018 IEEE WIE International Leadership Summits Announced 

View List of Locations 

Visit wie.ieee.org for information on IEEE WIE programs

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Expansion of MGA online petition forms for new geographic units

IEEE MGA is excited to announce the expansion of our online petition form to include submissions for Sections, Subsections and Status Changes!  Online petition submissions are already available for Student Branches, Student Branch Chapters, Student Branch Affinity Groups, Technical Chapters and Affinity Groups. 

Access the online petition form

The above link also provides more information about IEEE geographic unit formation policies and links to the petition form for forming a Geographic Council.  

In accordance with the actions of the IEEE MGA Board, there are specific guidelines to follow when forming an IEEE geographic unit. More information about forming a geographic unit can be found in Section 9 of the MGA Operations Manual.

IEEE local geographic organizational units provide unique opportunities for members to attend technical presentations, create strong peer-to-peer connections, and participate in leadership opportunities that can make a positive distinction in IEEE members' jobs and careers.

Email IEEE staff at petition@ieee.org with questions about the new online form or geographic unit formation policies and processes

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New IEEE Travel & Expense Reimbursement Guidelines

In an effort to control costs and establish guidelines regarding reimbursable travel expenses, the IEEE Board of Directors approved new IEEE Travel & Expense Reimbursement Guidelines. The most significant change that will impact IEEE volunteers is:

  • All volunteer expense reports must be submitted to IEEE, approved internally and forwarded to IEEE Accounts Payable within 60 days after the expenses have been incurred. Failure to submit expense reports within the 60-day threshold may result in non-reimbursement.

The IEEE Travel & Expense Reimbursement Guidelines were created in response to recommendations from the Travel and Expense audit conducted as part of Internal Audit's strategic plan, as approved by the IEEE Audit Committee. 

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Educational Activities Presents TryEngineering Summer Camps, Powered by IEEE

Dates: July 2018

Website and Registration Link: https://tryengineeringcamps.ieee.org/

This is a two week sleep away camp (for 12 - 17 year olds) at four colleges/universities in the US in July 2018.  The member cost is $3,095; non-member is $3,295.

The camp locations are Vaughn College in Queens (R1), University of Minnesota in Minneapolis (R4), Texas A&M (R5), and University of Cal Riverside (R6).  

Job Opportunities:  There is an additional opportunity for student and graduate student members to get a position during this time at one of the camps. 

Information on job opportunities, visit: 

https://tryengineeringcamps.ieee.org/human_resources/

Attached are some ads, a flyer, and the messages that went out to all members in early February.  Another email will go out to R1-6 in late March and again May.  

There are two articles I wish to bring to your attention on this program:

http://theinstitute.ieee.org/career-and-education/education/ieee-launches-tryengineering-summer-camps

https://spectrum.ieee.org/at-work/education/summer-camp-can-help-chances-of-college-acceptance

Sample Copy you can use: 

Title: TryEngineering Summer Camps Powered by IEEE are Here! 

Are you looking to send your children to an unforgettable summer camp experience? IEEE Educational Activities is pleased to announce TryEngineering Summer Camps Powered by IEEE. The camps are designed to challenge and inspire students, aged 12–17, to explore academic and career paths in engineering. The IEEE-designed curriculum combines team-based, hands-on design projects, guest speakers, academic preparation tips, and field visits. Available at four institutions of higher learning in the United States, this is a great opportunity for teenagers to have a collegiate experience and make new friends. 

Program dates: 

Session 1: 1-14 July 2018 

Session 2: 15-28 July 2018 

IEEE employees and members receive a tuition discount.

For more details including activities, locations, airport transportation, and registration, visit tryengineeringcamps.ieee.org.

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Nominate Yourself or a Colleague for a Newly Open 2018 Ombudsman Volunteer Position

IEEE Technical Activities (TA) is looking for a volunteer with the necessary leadership and organizational skills to impact the future success of the organization, to serve as the TAB Ombudsman.  

This individual will serve as the point of contact for reporting issues or concern including complaints and disputes, related to IEEE Technical Activities programs, projects, or activities, that have not been resolved through established procedures. This includes, but is not limited to, the work of the Technical Activities Board, Societies, Technical Councils, Communities and their subgroups, as well as other IEEE and non-IEEE organizational units.

This individual must be an IEEE member in good standing, be a former member of TAB or a TAB Committee, and must be able to commit a significant amount of time to the position. Prior knowledge of IEEE governance and processes is required. You can view additional information about the position in Section 2.14 in the TAB Operations Manual.

The deadline to receive nominations is Monday, 16 April 2018.

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Nominate a Colleague for the IEEE Technical Activities Board Hall of Honor Recognition

Nominate Yourself Image

Do you know someone, living or deceased, who has made one or more contribution(s) to IEEE Technical Activities Now is your chance to nominate him or her for the Technical Activities Board Hall of Honor.

Multiple inductees are allowed in each year, to be considered for two recipient categories; recent contributions (within the last five years) and earlier contributions. The TAB Hall of Honor Selection Committee may recommend up to three recipients in each of the categories in a given year.

Sitting members of TAB, members of the Selection Committee, and staff are ineligible to be considered. To better judge the permanence of the accomplishment, consideration of a nomination by TAB is permitted only after one year has elapsed from the accomplishment or the death of the nominee in the case of a posthumous nomination.

The deadline to receive nominations is Monday, 14 May 2018. The final 2018 recipient(s) will be determined by the IEEE Technical Activities Board at the June 2018 meeting.  

For more information see the TAB Hall of Honor see the TAB Hall of Honor page, or contact Paula Dunne, IEEE Staff.

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Call for Award Nominations: Society/Council Professional Development and Educational Activities

Call for Nominations Image

The IEEE Educational Activities Board (EAB) is seeking nominations for its annual awards, including the Society/Council Professional Development Award.

This Award recognizes IEEE Societies and Councils for major contributions to the professional development of its members through outstanding products, services, and support in the areas of life-long learning, continuing education, and professional development. 

Learn more about the Society/Council Professional Development Award and how to nominate a Society/Council.

The deadline for submitting a nomination is 7 May 2018.

Nominations are also sought for other Educational Activities awards. A description of each award and the applicable nomination forms can be found here

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The March edition of the IEEE Smart Grid Newsletter is live now on the IEEE Smart Grid Web Portal.

This newsletter is a special issue on the Internet of Things. The articles cover: Smart Cities – Modernizing Our Infrastructure as a Platform for Exciting Technology, Advanced Meter Infrastructure Reporting and the Case for Virtual Metering, The State of Digitalization in Distribution Systems.

Access the March and earlier issues of the IEEE Smart Grid Newsletter: 

https://smartgrid.ieee.org/newsletters/march-2018

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TAB Votes to Reaffirm IEEE Code of Conduct, IEEE Code of Ethics and IEEE Nondiscrimination Policy

TAB Votes Image

At the February 2018 TAB Meeting, TAB approved a statement reaffirming the IEEE Code of Conduct, IEEE Code of Ethics, and IEEE Nondiscrimination Policy.

This statement solidifies TAB's dedication to the ethical and fair treatment of all IEEE members, and reads:

"IEEE members are committed to the highest standards of integrity, responsible behavior, and ethical and professional conduct. The IEEE Technical Activities Board reaffirms its commitment to an environment free of discrimination and harassment as stated in the IEEE Code of Conduct, IEEE Code of Ethics, and IEEE Nondiscrimination Policy." 

Reinforcing codes and policies in existence is only the first step; TAB will continue to look ahead at new opportunities to raise awareness through education, easier reporting, messaging, training, and dialogue.

You may wish to hold an AdCom vote to endorse a statement on behalf of your Society/Council. In response to a request from Societies/Councils to provide a vetted statement for use on Society/Council websites, newsletters, and/or conference web pages, the several statement variations have been vetted by IEEE Legal, Corporate Communications, and Governance groups and are approved for use. You may view the variations here

Please contact Kristen Russell, IEEE Staff, with any questions.  

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IEEE SIGHT Projects Notice

The Special Interest Group on Humanitarian Technology (SIGHT) Steering Committee is soliciting proposals for Sustainable Development and Humanitarian Activities related projects. The SIGHT program is a network of IEEE volunteers that partner with underserved communities and local organizations to leverage technology for sustainable development. The committee will review proposals during three periods in 2018 and will grant awards between US $1,000 and US $19,999.

Deadlines:

31 March 

30 June 

01 September
Learn more. 

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Become a Partner at the 2018 VIC Summit and Honors Ceremonysponsorship opportunities

 VICS Summit image

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@IEEExp has Hit 5000 Instagram Followers! 

The IEEE Member Experience team has been diligently developing and promoting two social media accounts that showcase what the IEEE member experience is all about. The accounts are on Twitter and Instagram and both use the @IEEExp as the account name. In fact, our Instagram account recently hit the 5,000 follower milestone during International Women's Day!

The best feature of these accounts is that the content is predominantly generated from our member and volunteers’ experiences. Be sure to follow us on both accounts and use #IEEExp so the account moderators can find your posts. You could be featured in a future post! 

Click here to access @IEEExp via Instagram - https://www.instagram.com/ieeexp/

Click here to access @IEEExp via Twitter - https://twitter.com/ieeexp

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2018 IEEE 5G World Forum - Registration is now open!
9-11 July 2018 || Santa Clara, California, USA

Registration is now open for the 2018 IEEE 5G World Forum: http://ieee-wf-5g.org/registration/

The 2018 IEEE 1st 5G World Forum (5GWF’18) in Santa Clara, California is a unique event bringing together experts from industry, academia, and research to exchange their vision and advances towards 5G to encourage innovative collaboration to benefit society.

We are excited to begin each day with distinguished keynote speakers (http://ieee-wf-5g.org/keynotes/) from National Instruments, Facebook, China Mobile, Volkswagen, Stanford University, and more!

5G technologies are expected to enable fundamentally new applications that will transform the way humanity lives, works, and engages with its environment. To that end, the 2018 IEEE 5G World Forum is offering engaging vertical and topical sessions that will provide the audience a deep dive into the advancements and associated challenges of 5G related to each topic.

Review the program to learn more about the sessions offered: http://ieee-wf-5g.org/program/

5G Vertical Areas:
* Automotive Intelligent Transport
* 5G for the Industrial Internet of Things (IIoT)
* Disrupting Media and Entertainment in the 5G Era
* 5G Applications

5G Topical Sessions
* 5G Security and Privacy
* Open API, Unbundled, Open Source, and Testbeds
* Policy and Regulation in the 5G Era
* Standards and Deployment
* 5G Optics

Register today:  http://ieee-wf-5g.org/registration/

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Title: Artificial Intelligence and Machine Learning Applied to Cybersecurity trend paper released.

In late 2017, IEEE convened 19 experts from Artificial Intelligence (AI), Machine Learning (ML), and cybersecurity sectors for a two-and-a-half-day collaborative session with the goal of collectively authoring a timely trend paper focused on the complex question: 

Given the rapid evolution of AI/ML technologies and the enormous challenges we all face with respect to cybersecurity, what is needed from AI/ML, where can it be best applied, and what must be done over the next 10 years?

This esteemed group of individuals identified challenges associated with the question, proposed multiple topics for discussion that could potentially address the question, and then cooperatively prioritized six specific topics that must be addressed to answer the question. They collectively authored a paper, Artificial Intelligence and Machine Learning Applied to Cybersecurity, focused on exploring these challenges and identifying the most viable solutions.

Available on IEEE.org, the paper is a deliverable of the IEEE Industry Engagement Committee, in cooperation with Syntegrity who provided their services pro bono. This project highlights the strategic dimension of connecting technology leadership through industry and into policy.

This is a new model of engagement that will expand with events at Rebooting Computing Week, to be held in November in Washington, DC, USA, and subsequently in other regions of the world.

In the spirit of continued transparency and peer-review, an online feedback form for your comments is provided with the paper.

 

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IEEE MGA News
Member and Geographic Activities Department
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