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MGA News - August 2018

A Well-Kept Secret

Our volunteers carry the IEEE mission by conducting activities every day that benefit their local IEEE communities throughout the world. To support them in this effort, MGA ensures that they have the right training resources at their disposal.

Among the training resources offered by MGA, the IEEE Center of Leadership Excellence, (CLE) is perhaps one of its best-kept secrets! What is the CLE? The CLE is a training resource targeting IEEE members and volunteers. In fact, it is part of IEEE members’ benefits. CLE provides self-paced access to on-demand content. All IEEE members and volunteers can access the CLE using their IEEE Account.

The CLE targets multiple audiences. Elected or appointed volunteers have access to Action Plans (checklists) in CLE, to help them perform in their roles. There are Action Plans available for 24 volunteer leadership roles across all the geographic units (e.g., Section, Student Branch, etc.). The CLE also targets those interested in the Volunteer Leadership Training Program (VoLT), and provides content for conference organizers.

There are many ways to leverage the CLE.  Sometimes, when a volunteer steps into an officer role, he/she may not be entirely familiar with the position. The Action Plans help volunteers familiarize quickly with the role. To access the Action Plans, simply go to the Volunteer icon on the CLE homepage and click the "Action Plans" icon to begin. 

Another effective way to leverage the CLE is during officers’ transition. The outgoing leaders can point the new incoming officers to the CLE to review the Action Plans for their respective roles. After referencing the Action Plans, new officers may hold a meeting to ensure the roles and responsibilities are clear.

In early 2018, more than 80 pieces of new-recorded content was added to the CLE, offering an array of topics covering many areas of the entire IEEE organization.

The MGA Training Committee oversees the CLE as well as other training resources such as the Volunteer Leadership Training Program (VoLT). A long-time volunteer from Region 5, Diane Bowen Collier, chairs the committee. The Training committee held its annual meeting in July 2018, and one item at the top of their list is to publicize MGA training resources, which grows member and volunteer usage of those resources and encourages volunteer engagement.

Keeping our volunteers involved, energized, and motivated to serve in leadership positions, contributes to the success of the larger IEEE. Effective training is key in achieving this goal.

For questions regarding MGA Training, contact


Coming Soon: New IEEE Guidelines for Working with Children

IEEE is committed to providing programs that are both enriching and safe for all participants – including children. As part of this commitment, IEEE has approved guidelines for working with children. These guidelines were approved by the IEEE Board of Directors in November of 2017.

In the near future, IEEE will be releasing procedures and tools for volunteers and employees who participate in IEEE-sponsored activities that include children. The procedures and tools will include guidelines, program registration, training, and background screening. More information will follow. 

In the meantime, if you have questions, please contact either Karyn Connor or Frank M. Giannattasio from the IEEE Office of Risk & Insurance Management Services at 



Call for Nominations: IEEE MGA Awards, Recognizing Outstanding IEEE Volunteers

You can help recognize the efforts of outstanding volunteers by nominating individuals for one of the prestigious IEEE Member and Geographic Activities (MGA) Awards.  Each award has a unique mission and criteria and offers the opportunity to honor distinguished colleagues, inspiring teachers, and corporate leaders.

If you know someone who has made substantial regional IEEE volunteer contributions through innovative projects, exemplary leadership, service, or by fulfilling the goals as related to transnational activities, consider nominating them for one of the following awards:

·      MGA Larry K. Wilson Transnational Award

·      MGA Innovation Award

·      MGA Leadership Award

·      MGA Achievement Award

·      MGA Young Professionals Achievement Award

The deadline for nominations is 15 October 2018 (for completed nomination form and two letters of endorsement). 

Ø  Nominate a colleague now

Please note:  MGA awards are peer-recognized awards; therefore, self-nomination is not permitted.

Please e-mail MGA Awards with any questions about the MGA Awards and Recognition Program.



IEEE Day: Celebrating the first time in history when engineers worldwide and IEEE members gathered to share their technical ideas in 1884.

IEEE Day’s theme is: “Leveraging Technology for a Better Tomorrow.” While the world benefits from what’s newIEEE focuses on what’s next. IEEE Day 2018 is the 9th edition of the same and will be celebrated on 2nd October 2018.

Worldwide celebrations demonstrate the ways thousands of IEEE members in local communities join together to collaborate on ideas that leverage technology for a better tomorrow. We celebrate IEEE members!

The IEEE Day team is made up of student volunteers, young professionals, and staff. Together, they work to assure that this year's celebration will be even bigger and more impressive than the last editions. The principle task of the IEEE Day team is to initiate, motivate, and coordinate events and efforts to celebrate this day worldwide.

In addition to an enjoyable time and empowering members to engineer the future and beyond, the team actively supports members and volunteers.

Do not hesitate; share your excitement, visions, and joy with engineers worldwide.

Based on the experience from the past IEEE Day editions, the website will be updated as well as the IEEE Day social network pages and accounts.

Stay connected with all of the great events by following your fellow members on FacebookTwitterInstagram, and YouTube.



The IEEE Board of Directors has approved the 2019 IEEE Technical Field Award and 2018 IEEE Eric Herz Outstanding Staff Member Award recipients. The complete list of recipients and their citations is posted online at Please feel free to send notes of congratulations and to publicize the recipients within your IEEE and other professional affiliations.

Gain valuable insights on industry trends, explore the opportunities and challenges that lay ahead for engineers, and celebrate the pioneers that made it all possible at the IEEE Vision, Innovation, and Challenges (VIC) Summit & Honors Ceremony taking place on Friday, 17 May 2019 at The Marriott Marquis San Diego Arena, California, USA. For updated information as it becomes available, go to:

Videos for the 2018 Honors Ceremony, individual award presentations, interviews, and Summit presentations can be viewed on the Awards Channel at



MGA Board Votes to Reaffirm IEEE Code of Conduct, IEEE Code of Ethics and IEEE Nondiscrimination Policy

At the June 2018 MGA Board Meeting, the Board approved a statement reaffirming the IEEE Code of Conduct, IEEE Code of Ethics, and IEEE Nondiscrimination Policy.

This statement solidifies MGA’s dedication to ethical and fair treatment of all IEEE members, and reads:

"IEEE members are committee to the highest standards of integrity, responsible behavior, and ethical and professional conduct.  The IEEE Member and Geographic Activities Board reaffirms its commitment to an environment free of discrimination and harassment as stated in the IEEE Code of Conduct, IEEE Code of Ethics, and IEEE Nondiscrimination Policy."


Electronic IEEE Copyright Form (eCF) for Conference Proceedings

As a reminder to conference organizers, IEEE policy requires a signed IEEE Copyright Form for every submitted paper before publication can occur. This puts IEEE in a strong position to protect the intellectual property of our conferences.

However, if this copyright requirement is not met, significant delays in publication of the conference proceedings could occur.

Collecting and keeping track of paper copyright forms can be a tedious and time-consuming task, so the IEEE Intellectual Property Rights Office (IPR) offers the Electronic IEEE Copyright Form (eCF) to simplify the process. The eCF is a highly effective tool that not only transfers copyright to IEEE, but also saves IEEE authors, volunteers and staff significant amounts of time and effort by eliminating the need for the paper form.

Once registered, the authors are guided to the appropriate form, which is signed by typing in their names and clicking on a "Submit" button.

The Electronic Copyright Form - Overview webinar will be available soon through IEEE Center for Leadership Excellence


IMPORTANT: IEEE WordPress Hosting Migration:

We are planning a migration effort for our dated multisite WordPress hosting service: to a more robust server that will simplify maintenance (backup, restore, migrate, etc) and increase security. This migration is not a complete migration, but an opt-in one to facilitate optimization efforts. If your sites need to be publicly accessible, then you will need to opt into the migration effort. All other sites will be archived and they will not be publicly accessible.

More information will be sent to EWH mailing lists and to current officers in a few weeks or sooner. For questions/concerns, please contact


Expansion of MGA online petition forms for new geographic units

IEEE MGA is excited to announce the expansion of our online petition form to include submissions for Sections, Subsections and Status Changes!  Online petition submissions are already available for Student Branches, Student Branch Chapters, Student Branch Affinity Groups, Technical Chapters and Affinity Groups. 

Access the online petition form

The above link also provides more information about IEEE geographic unit formation policies and links to the petition form for forming a Geographic Council. 

In accordance with the actions of the IEEE MGA Board, there are specific guidelines to follow when forming an IEEE geographic unit. More information about forming a geographic unit can be found in Section 9 of the MGA Operations Manual. 

IEEE local geographic organizational units provide unique opportunities for members to attend technical presentations, create strong peer-to-peer connections, and participate in leadership opportunities that can make a positive distinction in IEEE members' jobs and careers.


The IEEE/RSE James Clerk Maxwell Award Presentation

The IEEE and the Royal Society of Edinburgh created a joint award in 2006 to recognize groundbreaking contributions that have had an exceptional impact on the development of electronics and electrical engineering or related fields. The award is named in honor of the 19th-Century Scottish mathematician and physicist, James Clerk Maxwell, who laid the foundations of electromagnetic wave theory, radio propagation, microwave techniques, and radio communications. The annual award consists of a gold medal, bronze replica, a certificate, and an honorarium, and it is one of the awards given at the annual IEEE Honors Ceremony. Unfortunately, the co-recipients were unable to make it to the ceremony in San Francisco, California, USA.

On 5 July in Edinburgh, Scotland, His Royal Highness, The Duke of Cambridge presented the IEEE/RSE James Clerk Maxwell medals to the 2018 co-recipients, Thomas Haug and Philippe Dupuis.

IEEE Jefferies Haug Dupuis MG 8654“Last November I felt immensely honored to learn that, together with Thomas Haug, I would receive the 2018 Maxwell medal. I wish to thank the IEEE and RSE for this great honor. During my engineering studies, I thought that the importance of the work of James Clerk Maxwell deserved to be acknowledged to a greater extent. Now this happened: all scientists indeed recognize that Maxwell has provided one of the most eminent contribution to the constructions of modern physics and the understanding of nature itself.” Philippe Dupuis

IEEE Haug medal from HRH MG 8665“I would like to thank the IEEE Awards Program and Awards Board for this great honor. The award ceremony in Edinburgh was a very nice event during which the bronze replicas were handed over to us by His Royal Highness, The Duke of Cambridge. I want to thank you as well as RSE for the wonderful award and for arranging everything so well. And the medal is just beautiful, as is also the certificate.”—Thomas Haug



IEEE Dupuis medal from HRH MG 8675The RSE was very pleased to welcome the IEEE President, Jim Jefferies, who read the citation for the two recipients.



IEEE -- Advancing Technology for Humanity 

Did you know that the IEEE Awards Program accepts tax deductible donations? Support IEEE's efforts in inspiring the next generation of technologists by recognizing the achievements of those who have transformed our lives. Visit and select IEEE Awards Program Fund under the Designation menu.  

Save the date: The next IEEE Vision, Innovation, and Challenges Summit & Honors Ceremony will be Friday, 17 May 2019 at the Marriott Marquis and Marina, San Diego, CA, USA ( 

Become a Partner at the 2019 VIC Summit and Honors Ceremony - sponsorship opportunities