WebEx / Remote Conferencing and Screencasting
- Details
- Category: Volunteer Tools
IEEE MGA volunteers are seeking to expand the local technical meeting to a worldwide audience and to create a searchable recording meeting repository.
To advance this effort, volunteers at IEEE Sections Congress 2014 approved a recommendation to "build, promote, record, host, and broadcast technical events at the local level and make them available to IEEE members."
Please visit the vTools portal to learn about IEEE-recommended tools for conducting and recording remote or offline meetings and making them available for searching and viewing after the meeting. The portal includes information on accessing the tools, tutorials, and best practices.
IEEE eNotice Service
- Details
- Category: Volunteer Tools
IEEE eNotice Service
IEEE eNotice is an electronic newsletter subscription service that has been developed for IEEE organizational units to facilitate email distribution of newsletters, meeting notices, social events, and IEEE conference materials.
The source of email addresses for eNotice is the IEEE Membership Database. New members are automatically added, members who move to a new section are automatically moved, and deceased members are automatically omitted.
Each message sent through the eNotice service gives the member an opportunity to opt out of future eNotices.
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BASIC PROCESS
- Organizational unit creates the notice using the vTools eNotice system
- Users submits completed request choosing Express (for immediate mailing) or Submitted (for a future date)
- Express requires no staff intervention
- Requesting a Reminder Date or any Special Requests requires Staff intervention.
GEOGRAPHIC ORGANIZATIONAL UNIT SUBMISSIONS
- Organizational unit mailings are limited to only the members of that organizational unit. Mailings to additional organizational units must be pre approved by executive officers of those organizational units.
- To use eNotice, you must be an officer of the organizational unit to which you want to send notices.
- Officer positions with authority to submit eNotices are Chairs, Vice Chairs, Secretaries, Treasurers, and newsletter Editors. All others require approval from the current Chair.
The tool gives the submitter the ability to draft, change and submit their enotices. Submitter will also have the benefit of viewing how their notice will look when it is sent.
Submit an eNotice for an organizational unit using the new eNotice tool
CONFERENCE SUBMISSIONS
Prior to using eNotice, conferences must complete the IEEE Conference Application and be posted on the IEEE Conference Search before requests can be processed. If approved, eNotices will be sent to members of the sponsoring IEEE OU of the conference.
Each conference is limited to six eNotices per year due to processing time and system limitations.
In addition, please see list below for Societies that have requested restrictions on eNotices.
Submit an eNotice for a Conference
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CONFERENCE RESTRICTIONS
Societies with restrictions for eNotice.
- Communications Society (COM - eNotices only if COM financially sponsors conference)
- Computational Intelligence Society (CIS - No eNotices)
- Computer Society (C - No eNotices)
- Components, Packaging & Manufacturing Technology Society (CPMT - No eNotices)
- Electron Devices Society (ED - eNotices only if ED financially sponsors conference)
- Engineering in Medicine & Biology Society (EMB - eNotices only if EMB financially sponsors conference)
- Industry Applications Society (IAS – eNotices only if IAS co-sponsors conference)
- Industrial Electronics Society (IE - eNotices only if IE financially sponsors conference)
- Robotics & Automation Society (RAS - No eNotices)
- Magnetics Society (MAG - No eNotices)
- Microwave Theory and Techniques Society (MTT - No eNotices)
- Power and Energy Society (PES - No eNotices)
- Solid-State Circuits Society (SSC - No eNotices)
- Systems, Man, & Cybernetics Society (SMC - No eNotices)
- Technical Councils (Approval from constituent Societies must be obtained prior to submission of the mailing request).
IEEE OU Analytics
- Details
- Category: Volunteer Tools
A visual business intelligence tool for volunteer access to member data
<< Access IEEE OU Analytics >>
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Expanded Access for All VolunteersAccess to the below dashboards are open to all current reported volunteers. Reports do not contain member detail information. They only contain the current counts as specified by the report selected.
- Access the MAP Module
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Annual Service Deactivation
The annual service deactivation is run each February. Members who have not paid their current year's dues are changed to an IEEE membership status of "arrears," and members who were previously in arrears are changed to "inactive."
The definitions of the IEEE membership status levels are:
- AR: member has not renewed for the current membership year (2023)
- IN: member has not renewed since the previous membership year (2022 or prior)
- RS: member has informed IEEE that he or she wished to discontinue membership
- NA: different reasons for NA. Most of these records were never members. They may have some non-member volunteer experience. Most of these records are not available in OU Analytics.
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If you have any questions or need assistance, contact ouanalytics@ieee.org