IEEE Geographic Unit Record Retention Schedule
When submitted, these items are retained in storage by IEEE.
Retention Schedule
Item | Retention Period |
General Accounting Records
|
|
General Ledger | Permanent |
Fixed Assets Records | Permanent |
Loans Receivable Ledger | 7 years |
* Annual Financial Reports (L-50) | Permanent |
* Audit Reports | Permanent |
Cancelled Checks | 7 years |
Bank Statements & Reconciliation | 7 years |
Support Vouchers for Payables (Paid Invoices)
|
7 years |
Expense Reports | 7 years |
Tax Records | |
* Tax Records and Support Data (in U.S.: W-2's, W-9's, 1099's, Gift Acknowledgement Letters) | 6 years |
Personnel Records | |
Payroll Earning Records Employment duration plus | 6 years |
Cancelled Paychecks | 7 years after termination |
Pension Records | Permanent |
General Administrative Items | |
Contracts | 7 years |
Leases
|
10 years after termination |
Postage Meter Record Book | 1 year |
General Correspondence | 1 year |
IEEE Related Items | |
* Charter | Permanent |
Historical Records, including records of Section Officers | Permanent |
Correspondence (e-mail) can be kept electronically or as hardcopy | 1 year |