MGA Geographic Unit Election Pilot

IEEE MGA Election Pilot Logo

MGA has been working to simplify the Geographic Unit election process and is excited to announce the launch of the 2022 Geographic Unit Election pilot. The pilot will run for the remainder of 2022, and is available to all Geographic Units (Sections, Chapters, Affinity Groups and Student Organizations) running an election this year.

The purpose of the pilot is to provide various tools and resources to Geographic Unit leaders to aid them with executing a successful election. We encourage all to participate. To participate in the pilot please click here and share your information with us, as we look forward to getting feedback throughout the process.

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The pilot is intended to:

  • Reduce the minimum time for an election to be completed from 6 months down to 3 months
  • Creation of templates that can be downloaded and customized to assist with moving through various parts of the election
  • vTools voting used for all unit elections removing in person voting
  • vTools nomination tool available to automate the election process
  • Reduce the number of overall volunteers needed to execute the election by combining the existing nominations committee and tellers committee to create one overall “election committee”
    • To run your election with the pilot “election committee” we recommend having 3 volunteers in place to serve
  • Implements a pre-identified eligibility date communicated to all members within a unit
    • For members of the appropriate grade they must be active as of the the date the call for nominations was sent to be eligible to run in or vote within the election

We strongly encourage all pilot participants to utilize the MGA Nominations Tool which will work with you to automate the entire election process and vTools voting which will automate your voting needs. All of your necessary communications will populate for you within the tool, and prompt you through each of the election steps.

Access the Nominations ToolAccess vTools Voting

If your unit opts to not utilize the MGA Nominations Tool at this time, you can utilize the communication templates below that can be customized to meet your election needs.

For assistance, contact electionpilot@ieee.org.

Communication and Planning Tools


Tool 1

Election Calendar Tool

Download Call for Nominations Announcement template

Call for Nominations Announcement

Download First Slate of Candidates Announcement template

First Slate of Candidates Announcement

Download Email to Section Chair to Ratify the Slate template

Email to Section Chair to Ratify the Slate

Download Single Candidate Approval Communication template

Single Candidate Approval Communication

Download End of Petition Communication template

End of Petition Communication

Download Election Outcome Communication - Candidate Selected template

Election Outcome Communication - Candidate Selected

Download Election Outcome Communication - Candidate NOT Selected template

Election Outcome Communication - Candidate NOT Selected

Download Final Election Results Announcement template

Final Election Results Announcement