IEEE Member and Geographic Activities

MGA Travel Reimbursements for MGA Board Meetings

Details
Category: Board
The MGA Board meets during the IEEE Meeting Series.
  • Travel expenses for the MGA Vice President/Chair and Region Directors is shared between MGA and IEEE Corporate Activities.  Corporate Activities covers the airfare and MGA is responsible for some hotel nights and other expenses during the series.
  • Travel expenses for the MGA Chair-Elect, MGA Past Chair, MGA Vice Chairs, and MGA Committee Chairs is covered by MGA. 
  • As part of the Director-Elect training process, it has been agreed that MGA and the Region will split (50/50) the travel expenses to allow for the Region Director-Elects to attend the MGA Board meeting and IEEE Board of Directors meeting.  
  • Travel expenses for the Technical Activities appointments to MGA are covered by the Technical Activities Board. 

For those whose travel and accommodations are paid by MGA, the MGA budgets typically allow for reimbursement of one night prior to the first meeting day and one night following the last meeting day.

All volunteer travel reimbursed by IEEE, shall be for economy class flights or for low-cost business class train fares, where applicable. For 2020, MGA has not budgeted for business class travel.  Please contact the MGA VP and the MGA Treasurer (https://mga.ieee.org/board-committees) if you have specific questions regarding Business Class travel.

Please refer to the IEEE Travel and Expense Guidelines for information on reimbursement.

Please submit your expenses through the IEEE Concur System within 60 days after the date of travel.  IEEE accepts electronic copies of receipts.  Please note, any expense (airfare or other) that is higher than permitted, or is higher than reasonable/customary, and has not been previously approved according to the current IEEE requirements, is reviewed by the MGA Board Chair and Treasurer.  Should you have any Concur related questions please contact concurfeedback@ieee.org. 

Minutes

Details
Category: Board
Minutes

Access to some agendas is limited to IEEE volunteers and staff (IEEE Account login and password required). Access to the Minutes document below is public.

·         17 November 2018

·         23 June 2018

·         17 February 2018

·         17 November 2017

·         24 June 2017

·         11 February 2017

·         19 November 2016

·         18 June 2016

·         13 February 2016

·         21 November 2015

·         20 June 2015

·         7 February 2015

·         22 November 2014

·         21 June 2014

·         15 February 2014

·         23 November 2013

·         29 June 2013

·         16 February 2013

·         10 November 2012

·         30 June 2012

·         18 February 2012

·         19 November 2011

·         25 June 2011

·         19 February 2011

·         20 November 2010

·         26 June 2010

·         13 February 2010

·         21 November 2009

·         27 June 2009

·         21 May 2009 (Region Directors Pre-Board Series Teleconference)

·         14 February 2009

A searchable PDF document with all MGA/RAB Board meeting minutes (PDF, 6 MB), from 2016 back through 1992, is available.

MGA Board Position Descriptions

Details
Category: Board
The officers of the MGA Board are the MGA Board Chair, the MGA Board Chair-Elect, the Past MGA Board Chair, and the MGA Treasurer. They serve as voting members of the MGA Board and the MGA Operations Committee. The MGA Secretary is an ex-officio Officer without vote on the MGA Board and the MGA Operations Committee.
 
The MGA Assembly selects Vice Chairs for a term of one year. A Vice Chair is then eligible to be re-appointed for up to two additional one-year terms, not to exceed 3 years total service in this position. Vice Chairs fulfill the responsibilities described below and report to the MGA Board on their Committees' activities.
 
All positions are expected to attend all meetings of the MGA Board and the MGA Operations Committee, to be informed on the issues, and to participate in the discussions.
 

View detailed position descriptions, including time commitment (PDF, 224 KB) 

Responsibilities and skills for each MGA Board position follow.

 

Vice President-Member and Geographic Activities/MGA Board Chair

The Vice President – Member and Geographic Activities / MGA Board Chair (MGA VP / Board Chair), VP-Elect / Board Chair-Elect, and Past VP / Past Board Chair will serve one year terms.
 
Responsibilities of the VP-MGA / MGA Board Chair
  • Serves as Chair of the Member and Geographic Activities Board
  • Serves as a Corporate Officer of IEEE
  • Serves as member of the IEEE Board of Director, as Vice President-Member and Geographic Activities
  • Serves as member of the MGA Operations Committee
  • Serves ex officio on all MGA committees except N&A, and participates as required
  • Works with the Managing Director of the MGA Department and MGA staff to provide advice and support on all regional and geographic unit operations and projects; member and customer services; membership development; member application, admission, and advancement; and young professional and student activities, etc. Be informed about matters of concern for the effective operation of the Department.
  • Provides advice and guidance for MGA committees. Be informed about internal and external matters of concern with respect to these committees.
  • Provide a review of policy and other matters brought by other organizational units to the IEEE Board with respect to MGA areas of interest
  • In conjunction with the Managing Director, Member and Geographic Activities, VP-Elect, and Past-VP, develop a long range strategy for MGA
  • In conjunction with the Managing Director, Member and Geographic Activities, VP-Elect, and Past-VP, develop a project priorities list to implement the MGA strategy
  • Works with Regional Directors and geographic organizational units on behalf of the IEEE, where necessary or appropriate
  • Oversees MGA financial operations. Works with the Managing Director, Member and Geographic Activities, where appropriate to coordinate the financial operation of the department
  • Assists in the development of agendas for MGA Board and MGA Operations Committee meetings
  • Identifies, encourages, nominates, and mentors candidates for higher volunteer positions within IEEE
  • Makes such appointments to MGA committees as may be appropriate, such as ad hoc committees, MGA representatives to other Boards and Committees, etc.
  • Must be able to commit a significant amount of time to the position
The VP-MGA / MGA Board Chair will have just completed a one-year term as MGA VP-Elect / Chair-Elect.
 
Responsibilities of the MGA VP-Elect / Board Chair-Elect
  • Serve as Chair-Elect of the MGA Board
  • Report administratively to the MGA Board Chair.  Act for MGA Board Chair in the absence of, or at the request of, the MGA Board Chair
  • In conjunction with the Managing Director – MGA, MGA Board Chair, and Past MGA Board Chair, develop a long range strategy for MGA and a project priorities list to implement the MGA strategy
  • Carry out other tasks assigned by the MGA Board or the MGA Board Chair, as appropriate
  • Serve as volunteer champion for MGA activities/ projects/ initiatives that aren't assigned to a specific MGA committee
  • Represent IEEE on matters involving member and geographic activities and services, and when requested, on behalf of the MGA Board Chair
  • Work with Region Directors and geographic organizational units on behalf of IEEE, where necessary or appropriate, and delegated by the MGA Board Chair
  • Serve in an advisory and learning role regarding MGA financial operations
  • Bring appropriate committee items to the attention of the responsible MGA committee or MGA Board
  • Provide an analysis of policy and other matters brought by other organizational units to MGA Board Chair and MGA Board with respect to MGA areas of interest; for MGA Board Chair to bring to the IEEE Board of Directors
  • Chair meetings of the MGA Operations Committee and assist in the development of agendas for MGA Board and MGA Operations Committee meetings
Responsibilities of the MGA Past VP / Past Board Chair
  • Report administratively to the MGA Board Chair.  Act for MGA Board Chair in the absence of, or at the request of, the MGA Board Chair
  • In conjunction with the Managing Director – MGA, MGA Board Chair, and MGA Board Chair-Elect, develop a long range strategy for MGA and a project priorities list to implement the MGA strategy
  • Serve as Chair of the MGA Strategic Direction and Environmental Assessment Committee
  • Shall normally serve as Chair of the MGA Nominations and Appointments (N&A) Committee.  In accordance with the committee charter, preside over meetings of the MGA N&A Committee, report MGA N&A activities to the MGA Board, and oversee the MGA N&A process
  • Serve as a member of the IEEE N&A Committee
  • Carry out other tasks assigned by the MGA Board or the MGA Board Chair as appropriate
  • Serve as volunteer champion for MGA activities/ projects/ initiatives that aren't assigned to a specific MGA committee
  • Represent IEEE on matters involving member and geographic activities and services, and when requested, on behalf of the MGA Board Chair
  • Serve in an advisory role regarding MGA financial operations
  • Bring appropriate committee items to the attention of the responsible MGA committee or MGA Board
  • Serve as a member of the MGA Operations Committee
The Past VP / Past Board Chair will have just completed a term of office as VP-MGA / MGA Board Chair.

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MGA Treasurer

The MGA Treasurer shall be appointed by the MGA Assembly and serve as the Chief Financial Officer of MGA and Chair of the MGA Finance Committee. The term of office shall be for one year. Having served one term, he/she shall be eligible to be re-appointed for up to two additional one-year terms, not to exceed three consecutive years of total service in this position.
Responsibilities
  • Serve as a member and attend all meetings of the IEEE Finance Committee. Reports on the progress and activities of the MGA Finance Committee and IEEE Finance Committee to MGA and the MGA Operations Committee
  • Report administratively to the MGA Chair
  • Ensure sound financial management of MGA funds
  • Work with the Managing Director of the Member and Geographic Activities Department to develop the MGA budget including the rolling three- to five-year financial plan
  • Approve expenditures as necessary and appropriate
  • Ensure compliance with IEEE policies and procedures in all financial matters relating to the MGA Board and MGA Standing Committees

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Common characteristics and common skills of MGA Vice Chair positions

Common characteristics
  • Must possess a willingness to develop an understanding of the Strategic Vision of MGA and commit to its implementation and operating principles
  • Should have five to ten years of increasingly responsible management experience and excellent leadership qualities
  • Should have experience in translating strategic vision into tactical action and providing direction and guidance to the design and implementation teams that carry out the mission
  • Must be able to gain an understanding of the role of information technology in enabling MGA functions
Common skills
  • Demonstrated tactical management experience
  • Demonstrated management skills in a volunteer led organization that operates by consensus. Negotiating skill a definite plus
  • Demonstrated strong interpersonal skills with sensitivity to cross-cultural and transnational issues
  • Demonstrated superior written and oral communication skills and organizational ability
  • Demonstrated relationship and consensus building in a collaborative working environment
  • Understanding of remote/electronic working environments and associated tools (willingness to learn)

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MGA Vice Chair-Geographic Unit Operations

Responsibilities
  • Responsible for design, development, and implementation of the support model for the Geographic Units
  • Recommend policy for effective operation of the Geographic Units
  • Oversight of Geographic Unit operations and the support structures
  • The development of parameters to be included in the funding model for supporting the Geographic Units (for the MGA Finance Committee to use in allocating resources)
  • The monitoring and promotion of Geographic Unit activities related to MGA objectives (Member Engagement, Professional Development, Public Imperatives, etc.
Additional skills
  • Familiarity with Geographic Unit Operations below MGA
  • Ability to think creatively
  • Familiarity with MGA Vision and Goals
  • The ability to recognize and cultivate the diversity of member and member needs, varying member life cycles, cultures, collaborative spirit

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MGA Vice Chair-Information Management

Responsibilities
  • Works with MGA and IEEE IT staff in coordinating the coordination of architecture, development, timeline, and other issues relative to electronic communication, information collection, and automation for areas related to MGA
Additional skills

  • Ability to represent needs to ensure appropriate prioritization, integration, and implementation
  • Ability to derive requirements from expressions of need
  • Ability to interface with the other MGA leaders to ensure that MGA information and IT needs are identified, prioritized, and, whenever possible, met 

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MGA Vice Chair-Member Development

Responsibilities
  • Responsible for the coordination of policy involving all aspects of the member experience, member engagement, growth and development throughout the member life cycle and throughout IEEE
  • Coordinating the requirements that IEEE has of the member
  • The development, through shared responsibility, of supporting methodologies in the critical areas of member information, education, and training
Additional skills
  • Proven success in a diverse team-oriented environment
  • Supports "engagement" model and understands how to relate it to other organization units
  • Experience with Technical Activities is a plus
  • The ability to recognize and cultivate the diversity of member and member needs, varying member lifecycles, cultures, and have a collaborative spirit 

Available MGA Positions (Call for Nominations)

Details
Category: Board
The IEEE Member and Geographic Activities (MGA) Nominations and Appointments (N&A) Committee seeks candidates to serve on the MGA Committees each year. Below is a list of available MGA Committee and Liaison positions. The nomination deadline for 2025 MGA Committee Member and Liaison Positions is 1 August 2024 

You will be directed to an online portal. Follow the instructions provided within the portal to submit your nomination.


A general position description for an MGA standing committee chair is available below. Specific committee chair and member position descriptions will be posted as they become available.

The MGA Mission and Vision and desired common characteristics and common skills are also noted below.

In order to give the MGA N&A Committee an opportunity to prepare and distribute the slate of candidates, please adhere to the nomination deadlines:

 

Visit the MGA Committees web page to learn more about the committees

Eligibility

To be eligible to be a Chair or a voting member of any MGA Committee, except the Student Activities Committee and the IEEE Women in Engineering Committee, the individual must be a member in good standing and shall be at IEEE Graduate Student Member, Member, Senior Member, or Fellow grade. MGA Board members (VP-MGA, Treasurer, Vice Chairs), the Chair and members of the IEEE Admission and Advancement Committee, the Chair of the IEEE Women in Engineering Committee, and the Chair of the MGA Awards and Recognition Committee shall be at IEEE Senior Member or Fellow grade. 

MGA Board Positions- Closed

  • MGA Vice President-Elect/Board Chair-Elect
  • MGA Treasurer
  • MGA Vice Chair-Geographic Unit Operations (VC-GUO)
  • MGA Vice Chair-Information Management (VC-IM)
  • MGA Vice Chair-Member Development (VC-MD)

  • MGA Committee Chairs- Closed

    • IEEE Admission and Advancement Committee
    • MGA Awards and Recognition Committee
    • MGA Geographic Unit Operations Support Committee
      - Chair is Vice Chair -Geographic Unit Operations
    • MGA ieee.tv Advisory Committee
    • MGA IT Coordination and Oversight Committee 
      - Chair is Vice Chair -Information Management
    • IEEE Life Members Committee
    • MGA Member Benefits Portfolio Advisory Committee
    • MGA Member Engagement and Life Cycle Committee 
      - Chair is Vice Chair -Member Development
    • MGA Membership Recruitment and Recovery Committee
    • MGA Operations Manual Compliance Committee
    • MGA Potentials Editorial Board
    • MGA Student Activities Committee
    • MGA Training Committee
    • MGA vTools Committee
    • IEEE Young Professionals Committee

    MGA Committee Members - Deadline is 1 August 2024: 

    • IEEE Admission and Advancement Committee 
      - Each Region Director appoints one member
    • MGA Awards and Recognition Committee
    • MGA Chapter Operations Support Committee
    • MGA Geographic Unit Operations Support Committee
    • MGA ieee.tv Advisory Committee
    • MGA IT Coordination and Oversight Committee
    • IEEE Life Members Committee
    • MGA Member Benefits Portfolio Advisory Committee
    • MGA Nominations and Appointments Committee
    • MGA Operations Manual Compliance Committee
    • MGA Potentials Editorial Board
    • MGA Strategic Planning Committee
    • MGA Student Activities Committee
    • MGA Training Committee
    • MGA vTools Committee
    • IEEE Women in Engineering Committee
    • IEEE Young Professionals Committee

    Appointments to Other Organizational Units - Deadline is 1 August 2024: 

    MGA appointments to other organizational unit boards/committees
    • IEEE Conferences Committee
    • IEEE Educational Activities Board (EAB)
    • IEEE Educational Activities Pre-University Education Coordinating Committee (PECC)
    • IEEE Future Directions Committee
    • IEEE Humanitarian Technologies Board (HTB)
    • IEEE Publication Services and Products Board (PSPB)
    • IEEE TAB Conference Publications Committee
    • IEEE TAB/PSPB Products and Services Committee
    • IEEE Technology Roadmaps Committee   
          MGA Committee Chair position description

Qualifications
    • Must be of Graduate Student Member, Member, Senior Member, or Fellow grade, unless chaired by the responsible Vice Chair, in which case must be of Senior member or Fellow grade
    • Previous experience as a member of the Committee is preferable
    • Project and time-management experience
    • Willingness to change and quick to adopt new work methods
    • Access to personal computer, Internet connection, and general-purpose office software
Responsibilities
    • Conduct the business of the Committee to achieve the purpose and functions of that Committee in accordance with its Charter
    • Establish subcommittees and ad hoc committees as needed in accordance with the Committee Charter
    • Call and chair meetings of the Committee in accordance with its Charter
    • Provide for the recording and distribution of minutes for the meetings in accordance with the Committee Charter
    • Recommend to the MGA Board (or other IEEE organizational unit) or the responsible MGA Vice Chair proposed changes to the Committee Charter to ensure that the Charter meets the current needs and objectives of the Committee
    • Carry out other tasks assigned to the Committee by the appropriate organizational unit, VP, or responsible MGA Vice Chair
    • Bring appropriate Committee items to the attention of the MGA Board or the responsible MGA Vice Chair
    • Report the status of Committee activity to MGA representative and other IEEE organizational unit
    • Prepare and present Committee budgets to the MGA Board or the responsible MGA Vice Chair as appropriate
    • Approve and forward to the MGA department all Committee expenditures
    • Maintain cognizance of Committee actual versus planned expenditure rates and associated work completed. Report through the Committee administrative chain budget status and recommendations for corrections. 

MGA volunteer common characteristics and skills

Individuals nominated for MGA positions should have the following common characteristics and skills:
Common Characteristics 
    • Must possess a willingness to develop an understanding of the Strategic Vision of MGA and commit to its implementation and operating principles.
    • Should have demonstrated an increasing amount of management experience and excellent leadership qualities within their professional career.
    • Should have a desire for or experience in translating strategic vision into tactical action and providing direction and guidance to the design and implementation teams that carry out the mission.
    • Must be able to gain an understanding of the role of information technology in enabling MGA functions.
Common Skills
    • Demonstrated some tactical management experience.
    • Demonstrated leadership skills in a volunteer-led organization that operates by consensus. Negotiating skill is a definite plus.
    • Demonstrated interpersonal skills with sensitivity to cross-cultural and transnational issues.
    • Demonstrated written and oral communication skills and organizational ability.
    • Demonstrated some relationship and consensus building in a collaborative working environment.
    • Has an understanding of remote/electronic working environments and associated tools.

MGA vision and mission

MGA Vision - Ensure Quality Member Opportunities through Continuous Engagement

Guiding Principles

    • Membership is a core value of IEEE.
    • Members shape IEEE's future.
MGA Mission - Inspire, Enable, Empower, and Engage Members of IEEE

Purposes 

    • Fulfilling the mission of IEEE
    • Enhancing the members' growth and development through their life cycle
    • Providing a professional home
 

IEEE Member & Geographic Activities Board (MGA)

Details
Category: Board

2022 MGA Board Members

 


  • David Koehler - MGA Board Chair/Vice President MGA
  • Jill Gostin - Chair-Elect/Vice President Elect
  • Maike Luiken - Past Chair
  • Gerardo Barbosa - Treasurer
  • Cecelia Jankowski - Secretary
  • Greg T. Gdowski - Region 1 Director
  • Barry Tilton - Region 2 Director
  • Theresa Brunasso - Region 3 Director
  • Johnson Asumadu - Region 4 Director
  • Bob G. Becnel - Region 5 Director
  • Timothy T. Lee - Region 6 Director
  • Robert L. Anderson - Region 7 Director
  • Antonio Luque - Region 8 Director
  • Enrique A. Tejera - Region 9 Director
  • Deepak Mathur- Region 10 Director
  • Magdalena Salazar-Palma - Vice Chair, Geographic Unit Operations
  • Ron Jensen - Vice Chair, Information Management
  • Francisco Martinez - Vice Chair, Member Development
  • Maciej Ogorzalek - Member-at-Large
  • Rangachar Kasturi - Member-at-Large

MGA Board meeting dates, agendas, and minutes

Access to some of the agendas is limited to IEEE volunteers and staff (IEEE Account login and password required). Access to the Minutes document below is public.

Visit the Calendar page to find MGA Board meeting dates and agendas

View MGA/RAB Board meeting minutes prior to 2018 (PDF, 6MB)

Submitting agenda items

Please use the following templates 

Email agenda submissions to the MGA Board Administrator at mga-agenda@ieee.org

 The 2022 MGA Board meeting dates:

  • Saturday, 19 February
    Hyatt Regency San Antonio Riverwalk, San Antonio, Texas, USA
    Agenda item deadline: 6 January 2022
  • Saturday, 25 June
    Hyatt Regency Bellevue, Bellevue, WA, USA
    Agenda item deadline: 9 May 2022
  • Saturday, 19 November
    JW Marriott Parq Vancouver, Vancouver, BC, Canada
    Agenda item deadline: 3 October 2022

*Revisions to the MGA Operations Manual need to be reviewed by the IEEE Governance Committee and should be submitted
in accordance with the IEEE Governance Document agenda submission schedule.

 
MGA Travel Reimbursements